Top Features of Construction ERP Software

If you run a construction company, you understand that the complexities of business management sometimes present a significant challenge. They involve supervising employees, overseeing finances, and ensuring project completion within time and budget limitations.

Construction ERP systems have features that make this work easier. These features connect all business departments, helping everyone share information between operations and accounting.

Let’s take a closer look at what these are.

This success of companies is closely linked to the construction ERP features the system provides. Let’s look at them in more detail.

A construction ERP system should seamlessly integrate with other applications to streamline workflows. When choosing an ERP system, ensure it has:

Modern construction ERP systems offer real-time reporting features by constantly updating data as transactions happen throughout a business.

When you make a sale, use an inventory item, or enter a customer payment, the system instantly records and reflects these changes in its reports. Unlike traditional reporting methods that may require manual compilation and can lead to delays, an ERP system ensures that the latest data is always available at your fingertips.

Let's take the procurement process as an example to explain real-time reporting in ERP systems. Employees at the site create requisitions in the ERP system, which are converted into purchase orders.

Following this, employees proceed to purchase the items, and all the costs incurred are automatically allocated to specific projects in real time. If you need to generate a report about the project expenses, you can easily do so using the information within the system.

Improve real-time reporting in your project with FirstBit ERP

Mobile accessibility means the system can be accessed and used on mobile devices, such as smartphones and tablets.

When your employees in the construction field can access data, input information, and manage workflows directly from their mobile devices, it doesn’t matter where they are. This construction ERP feature is essential for the industry, where much of the work happens on-site and away from traditional office settings.

For example, construction software such as FirstBit ERP features mobile accessibility, which enables project progress updates, purchase order approvals, and inventory level checks of essential materials directly from the project site.

Instead of returning to an office to use a desktop computer, a manager can take a smartphone, access the construction ERP application, and execute all these tasks on the move.

Automating workflows facilitates regular updates on materials, real-time financial tracking, and improved communication among employees without delays.

Automating tasks such as order approval, making changes, and updating project status leads to less paperwork and a greater focus on important tasks. This approach reduces time spent on routine activities, allowing more time for tasks that matter.

By setting rules, the ERP system automatically triggers actions such as sending invoices, updating project statuses, and reordering materials when stock levels fall below a certain point.

Fields of workflow automation include:

Every construction firm has its own specific workflows, operational priorities, and regulatory requirements. A highly customizable ERP system ensures that the software can be tailored to accommodate these variations without forcing the company to change its established procedures.

Many ERP systems come with a wide range of configuration options that allow companies to easily adjust settings, workflows, and reports without needing in-depth technical knowledge. This is the most straightforward and common form of customization.

Vendors may offer additional modules or extensions that companies can purchase to enhance the core ERP functionalities. These add-ons are usually industry-specific, providing advanced features like BIM integration or specialized procurement tools for construction.

There are different ways companies can customize an ERP system depending on their needs. Common methods include:

Suppose an employee needed to submit a requisition for some materials. But the menu was so cluttered that he actually had to ask somebody else for help. It took some time to find the submission button. That sounds harmless at first glance, but imagine it happens daily with numerous employees and in numerous system tabs. Such delays can throw the project schedule off track.

A clear and simple interface means that users can easily navigate and understand the system without confusion, with intuitive design elements guiding them through tasks. When the interface is clear and simple, employees can quickly find what they need, enter data without confusion, and avoid mistakes.

Key functions like project tracking, inventory management, and financial reporting should be easily accessible without needing to go through multiple menus or complex steps. The look and feel of the interface should be consistent across all modules.

Users should be able to quickly search for specific data or filter information to view only what's relevant to them. For instance, tasks can be filtered by completion status or materials by availability. Providing tooltips (brief explanations that appear when hovering over an icon or button) and accessible help guides ensures that users can get immediate assistance without needing to leave their workflow.

A user-friendly ERP interface should also be responsive, meaning it adjusts seamlessly across different devices, whether on a desktop, tablet, or smartphone. The interface should load quickly to avoid frustrating delays, even when handling large datasets or being accessed in remote locations.

The interface should be accessible to users with different abilities, incorporating features like screen reader compatibility, keyboard navigation, and adjustable text sizes. This ensures everyone on the team can use the ERP effectively.

A user-friendly ERP helps your team save time and focus on the work rather than figuring out how to use the software, especially when construction projects have pressing deadlines.

Modern construction ERP systems are equipped with strong security measures to keep important project information safe. It includes features for backing up data, so all the project details are secure even if something goes wrong with your construction project, like a system crash and you can recover this saved data anytime.

Additionally, construction ERP systems usually use access controls, such as role-based access controls (RBAC). It is a simple way to control who can see and do what in the system, based on their job role, like manager or accountant. This method stops people from getting access to information they shouldn't see and makes sure everyone has what they need to do their work properly.

Keep project information privacy with FirstBit

Effective inventory management guarantees that materials are available when they're needed. An inventory management module in the construction ERP system can help you oversee stock levels and manage inventory efficiently.

ERP systems can help in maintaining effective inventory management by:

The system also lets you create material orders to make procurement processes smoother and more efficient. It should also track inventory usage to prevent unnecessary material waste.

Labor timesheets and payroll tools help track employees' hours accurately. This feature connects timesheets directly with payroll systems to ensure workers are paid correctly and on time. It also lets you allocate labor costs to construction projects and manage your budget efficiently.

By accurately tracking hours worked through labor timesheets and managing payments via payroll systems, companies can ensure they adhere to labor laws and union contracts, thereby avoiding fines and legal issues. Construction ERP systems provide a clear, auditable record of compliance with worktime regulations and compensation agreements.

ERP scalability refers to the ability of an ERP system to handle increased workloads, transactions, users, or data without compromising performance, functionality, or reliability. The need for a flexible ERP system increases as your construction business expands, takes on more projects, or adjusts to downturns.

Usually, a scalable system will let you:

It also helps avoid compromising performance or productivity.

FirstBit ERP's project management feature streamlines the planning, execution, and monitoring of your construction projects. It offers tools for scheduling, budgeting, and resource allocation, ensuring projects stay on track and within budget.

With its user-friendly interface, managers can easily update project statuses, track milestones, and identify potential delays or cost overruns early on.

FirstBit ERP incorporates advanced tools to track and manage materials from procurement to usage. The inventory management module allows for real-time visibility into stock levels, material locations, and reorder statuses, minimizing the risk of project delays due to material shortages.

Monitor your stock balance to ensure you always have the needed materials, preventing costly delays. This also saves money by avoiding excess stock and reducing waste, protecting your budget and profits.

The requisition tab in an ERP makes material orders and tracking straightforward, enhances procurement efficiency, and guarantees the acquisition of resources at a low cost.

Additionally, it can forecast inventory requirements based on project timelines, ensuring optimal inventory levels are maintained, thus decreasing waste and improving cost efficiency.

The HR & Payroll module is pivotal in construction projects. It helps you manage labor and serves as the foundation for a healthy workplace.

FirstBit ERP recognizes the importance of accurately tracking employee time to ensure efficient project staffing and budgeting. Its labor timesheets feature enables employees to record their working hours directly into the system, facilitating real-time tracking of labor costs and productivity against project timelines.

The payroll feature accommodates various pay rates, union requirements, and benefits administration. It helps you automate the calculation of wages, deductions, and taxes, ensuring accuracy and compliance with UAE labor laws.

FirstBit's ERP system for construction provides detailed payroll reports, supports transparency, and makes it easier for management to make informed decisions regarding labor costs and project pricing.

Selecting the right ERP system involves assessing your company's specific needs, size, and budget. Make sure the system has all the features highlighted in the article above.

When starting, identify the key challenges within your operations you aim to overcome with an ERP system, such as project management, accounting, or procurement. It’s crucial to find an ERP system that is not just a fit for your current needs but also seamlessly integrates various aspects of your business.

Look for features like real-time reporting, which offers up-to-the-minute insights, mobile accessibility for on-the-go management, workflow automation to streamline operations, and customizability to tailor the software to your specific needs. These elements, among others, ensure that the solution is scalable for future growth.

To make an informed decision, request demonstrations, explore case studies, and read reviews from other construction companies on their ERP experiences. This ensures that you select a system that fully aligns with your business objectives.

The implementation time for a construction ERP system can vary widely depending on its complexity, the size of your organization, and the scope of the implementation. Usually the implementation takes from six months.

Several factors influence the timeline of implementing a new system. These include the initial planning phase, the process of transferring data from old systems, and adapting the software to meet specific needs. Engaging with a reputable ERP provider who understands the construction industry can help ensure a smoother and more efficient implementation process.

Common challenges include:

These challenges can be mitigated by involving key stakeholders in the ERP selection process to ensure buy-in, choosing an ERP with a user-friendly interface, and providing comprehensive training. It's also advisable to start with a pilot project or implement the ERP in phases to manage the transition more effectively.